LEADERSHIP INFORMATION

REGULATION

Organization and operation of the Division of Urban Management of District 8

(Issued together with Decision No. 7580/QD-UBND dated October 8, 2012 of the People's Committee of District 8)

Article 1. Location and function

1. Location

The Division of Urban Management of District 8  is a specialized agency under the People's Committee of District 8.

The Division of Urban Management of District 8  has legal status, its own seal and account; under the direct and comprehensive direction and management of the People's Committee of District 8 in terms of organization, staffing and work, and at the same time under the professional guidance and inspection of the Department of Construction, Department of  Planning - Architecture, Department of Transport.

2. Function:

The Division of Urban Management of District 8  has the function of advising and assisting the People's Committee of District 8  in performing the State management of: construction; architecture; construction planning; urban development; houses and offices; building materials; traffic; urban technical infrastructure according to management decentralization (including: communication, energy supply, water supply and drainage; urban environmental sanitation; parks, trees; lighting; garbage; wharves, urban parking lot); natural disaster prevention (flood, storm, ...).

CHAPTER II

DUTIES AND POWERS

Article  2. Duties and powers

The Division of Urban Management of District 8 has the following duties and powers:

1.              General duties and powers in the fields of State management are assigned:

a)              To submit to the People's Committee of District 8 draft decisions and directives; planning, long-term, 5-year and annual plans; construction investment programs, schemes and projects on the development of branches according to the functions and tasks of the Division in the locality; programs and measures to organize the performance of administrative reform tasks in the assigned field of State management.

b)              To organize the implementation of legal documents, master plans, plans and tasks of administrative reform in the assigned fields after they are promulgated and approved; information, propaganda, education, dissemination and guidance of legal documents, mechanisms, policies, expertise and operations in the assigned fields.

c)              To assist the People's Committee of District 8 in implementing and taking responsibility for the appraisal, registration, granting and revocation of permits, deciding to grant and change house number within the scope of responsibility and authority of the Division in accordance with the provisions of law and as assigned by the People's Committee of District 8.

d)              To organize the implementation and application of scientific and technological advances; to build an information and archiving system to serve the State management and professional expertise of the Division.

đ) To have the right to request agencies and units of District 8 and the People's Committee of 16 wards of District 8 to provide data related to the field of management under the functions and tasks of the Division; carry out the work of information, periodical and irregular reports related to the functions and tasks assigned by the Division in accordance with the regulations of the People's Committee of District 8 and related Departments.

e) To assume the prime responsibility for, and coordinate with concerned agencies in checking and inspecting and proposing handling of violations against organizations and individuals in the observance of the law, in their assigned fields in the locality; resolve the complaint, report; prevent and combate corruption and waste in the activities of the assigned fields in the area according to the provisions of law and the decentralization of the People's Committee of the district.

g) To provide professional guidance on assigned fields to ward officials and civil servants in District 8.

h) To manage finances and assets of the Division in accordance with the law and decentralized by the District People's Committee.

i) To monitor, summarize and report monthly, quarterly, 6-monthly, 1-yearly and irregularly on the performance of assigned tasks to the District People's Committee, Department of Construction, Department of Planning and Architecture, Department of Transport and other competent agencies as prescribed by law.

k) To perform other duties as prescribed by the City People's Committee, including natural disaster prevention and control (floods, storms, etc.), granting permits and managing riverside passenger wharf operations.

2.              Specific duties and powers in the field of construction, planning and architecture

a)              To assist and take responsibility before the People's Committee of District 8 in organizing and performing the tasks of construction investment management, construction works’s quality management, construction material management in accordance with the law and assignment and decentralization of the City People's Committee.

b)              To assist the People's Committee of District 8 in granting, extending, adjusting and withdrawing construction works permits, road excavation permits and inspecting the construction and excavation of roads according to permits issued in the area of District 8 according to the assignment and decentralization of the City People's Committee.

c)              To organize the handover and archive of construction survey documents, construction design, construction works completion dossiers and documents under the management of the People's Committee of District 8 according to regulations of the law.

d)              To organize the formulation, appraisal and submission to the People's Committee of District 8 for approval, or organize the preparation for the People's Committee of District 8 to submit to competent authorities for appraisal and approval of construction planning projects in the area of ​​District 8 according to regulations of the Law.

đ) To organize the formulation and appraisal of the Regulation on management of urban planning and architecture within the administrative boundaries of District 8 for the People's Committee of District 8 to submit to the City People's Committee for approval or the People's Committee of District 8 for approval by decentralization.

e) To guide and inspect the construction of works according to the Regulations on management of urban planning and architecture already approved by competent authorities; announced and publicize the Regulations on management of urban planning and architecture; provide information on urban planning and architecture; manage landmarks, construction boundaries, construction cores in District 8 according to decentralization.

g) To guide, inspect and organize the implementation of new construction, renovation, repair, maintenance, management, exploitation and use of technical infrastructure works (including: water supply and drainage; environmental sanitation; parks, trees; lighting; garbage; wharf, urban parking; communication; energy supply and other works) in District 8 in accordance with the law and assignment and decentralization of the People's Committees of cities and districts.

h) To assist the People's Committee of District 8 in organizing the implementation of mechanisms and policies on houses and offices; manage the house fund and the right to manage and use the office in District 8 according to the decentralization of the City People's Committee; organize the investigation, statistics and periodical assessment of houses and offices in the district.

i) To coordinate with Construction Inspector of District 8 to provide professional guidance to ward Construction Inspectors.

k) To collect and update data on the current status related to urban construction and development, construction works, infrastructure including technical infrastructure network (road traffic, waterways, railways, water supply and drainage, electricity supply, underground works ...) and social infrastructure (educational, medical, cultural, physical training and sports, commercial and service works, green parks, etc....) in District 8 and managed according to regulations.

l) To assist the People's Committee of District 8 in State management of collective economic organizations, the private economy, and guide the operation of associations; non-governmental organizations operating in the fields of State management of the construction industry in District 8 according to the provisions of law.

              3. Specific duties and powers in the field of transportation:

a)              To submit to the People's Committee of District 8 a draft: programs and solutions for mobilizing and inter-sectoral coordination in ensuring traffic order and safety in the area; investment projects on construction of traffic infrastructure in the locality according to the decentralization of the People's Committee of the city; on road classification according to the provisions of law.

b)              To organize the management, maintenance and assurance of standards and technical regulations on the network of local road and inland waterway works being operated by District 8 under the responsibility of management.

c)              To manage transportation activities in the area according to the provisions of law and guidance of competent State agencies.

d)              To organize the implementation of measures to prevent, stop and handle acts of encroachment on traffic works, encroachment on traffic safety corridors; coordinate with relevant agencies in clearing and encroaching on traffic safety corridors in the area according to the guidance of the Department of Transport and the direction of the People's Committee of District 8.

đ) To join the Traffic Safety Committee of District 8; coordinate with relevant agencies in implementing road, railway, inland waterway, maritime and aviation search and rescue activities in District 8.

4. Perform some other duties:

a) To develop a plan and submit it to the People's Committee of District 8 to organize the implementation works of flood, storm and natural disaster prevention and control and flood, storm control works in the area. Perform the standing duties of the Steering Committee for Flood and Storm Prevention and Control; search and rescue according to regulations; propose plans and measures and participate in directing the prevention, combat and overcome of consequences of natural disasters such as floods, storms, landslides, droughts... in the area.

b) To coordinate with inspectors and agencies to inspect and handle assigned State management fields in District 8.

c) To perform other duties in the fields of State management as assigned, decentralized or authorized by the People's Committee of District 8 and in accordance with the law.

CHAPTER III

ORGANIZATION OF APPARATUS AND STAFF

Article 3. Organization of apparatus

1.              The Division of Urban Management of District 8 has a Chief in charge and no more than 03 Deputy Chiefs to assist the Chief of the Division. The Division of Urban Management works under the headship regime.

a)              The Chief of the Division is the head of the agency, responsible to the People's Committee of District 8, the Chairman of the People's Committee of District 8, before the law for all activities of the Division, and at the same time is responsible to the Directors of the Departmentsrelated to the functions and duties of performing professional work.

b)              The appointment of the Chief and Deputy Chief of the Division is decided by the Chairman of the People's Committee of District 8 according to professional standards; The dismissal, commendation and discipline of the Chief and Deputy Chiefs of the Division shall comply with the provisions of law.

c)              The Deputy Chiefs of the Division are the ones who help the Chief of the Division, take responsibility before the Chief and before the law for the tasks assigned by the Chief of the Division; In the absence of the Chief of the Division, a Deputy Chief of the Division is authorized by the Chief to manage the activities of the Division. The Deputy Chiefs of the Division perform the tasks assigned by the Chief of the Division according to their fields and are jointly responsible to their superiors for the assigned tasks.

d)              To depend on the professional qualifications, skills and capacity of the leading staff of the Division (the Chief  and Deputy Chiefs), among the leaders of the Division, there must be at least 01 person assigned to be in charge of managing and directing the Division, perform State management tasks in the construction industry and according to specific specialties.

2.              Cadres and professional cadres and civil servants in charge of urban management in District 8 are arranged commensurate with their assigned tasks.

3.              Based on the above functions and tasks, the characteristics of the specific situation of the unit, qualifications and capacity of officials, the Division of Urban Management of District 8 organizes into Teams consisting of civil servants who are assigned to undertake the following tasks in the fields of work:

- Technical Management Team (including construction permitting, house and office management);

- Urban Planning and Architecture Management Team;

- Urban Technical Infrastructure Management Team;

- Administration Team.

To depend on the scale of operation and the nature of the work and specific personnel of the locality, the People's Committee of District 8 may assign officers to be in charge of each field separately or concurrently in the fields on a lean, efficient and economical basis.

Article 4. Staff

Based on the workload and specific staff situation to determine each title and professional standards of civil servants to allocate staff appropriately, ensure the performance and completion of assigned tasks.

The specific number of staff for the branch management of the Division of Urban Management shall be decided by the Chairman of the People's Committee of District 8  on the basis of the administrative staffing quota assigned to District 8 by the City People's Committee annually. 

CHAPTER IV

WORKING MODE AND WORKING RELATIONSHIP

Article  5. Working mode

1.              The Chief of the Division is in charge of general management of the Division's activities and is in charge of key tasks. The Deputy Chiefs of the Division are in charge of the areas of work assigned by the Chief of the Division, directly dealing with arising jobs in the areas assigned to them.

2.              When dealing with work in the field under his/her responsibility related to the professional contents of other Deputy Chies, the Deputy Chiefs of the Division actively discuss and agree on a solution, only submitting to the Chief of Division for decision the issues that have not been agreed upon with other Deputy Chiefs or new problems arise without guidelines, plans and solutions.

3.              In case the Chief of the Division directly requests the officers and experts to handle the work within the competence of the Deputy Chief of the Division, such request shall be fulfilled but the officer must report to the Deputy Chief of the Division directly in charge of the matter.

Article 6. Meeting mode

1.              Every week, the leaders of the Division holds a briefing meeting to evaluate the performance of the task and disseminate the work plan for the following week.

2.              After meeting, the leaders of the Division, parts meet with the Deputy Chief of the Division directly in charge to evaluate the work, discuss the direction of work implementation and agree on the work schedule.

3.              Each month, there is a meeting for all officers, civil servants once a month.

4.              Each member in each team has a working schedule approved by the department's leader directly.

5.              Working schedule with relevant organizations and individuals must be  shown in the unit's weekly and monthly work schedule; Working content is carefully prepared by the Division to effectively deal with arising requirements related to the Division's professional activities.

Article 7. Working relationship

1. For the People’s Committee of District 8:

The Division of Urban Management is under the direct and comprehensive leadership and direction of the People's Committee of District 8  for all work according to the functions and tasks of the division, the Chief of the Division directly receives the direction and internal affairs of the from the Chairman or Vice Chairman in charge of the division and must regularly report to the People's Committee of District 8  on the assigned tasks.

Periodically, it must report to the People's Committee of District 8 on the contents of the division's work and propose measures to solve professional work in State management in related fields.

2. For the departments and branches of city:

The Division of Urban Management  is subject to the professional guidance and examination of the relevant Departments; periodically and irregularly report on the results of professional activities at the request of the Directors of the relevant Departments.

3. For other specialized agencies under the People's Committee of District 8:

To implement a partnership and coordination relationship on the basis of equality, according to functions and tasks, under the general management of the People's Committee of District 8 to ensure the completion of the district's political plans and tasks. In case of presiding over work coordination, if not agreeing with the opinions of the Chiefs of other specialized agencies, the Chief of the Division of Urban Management actively gathers opinions and submits them to the Chairman of the People's Committee of District 8 for consideration and decision.

4. For the People’s Committee of wards:

a) To coordinate to support and create conditions for the People's Committee of the wards to perform State management contents related to the functions and tasks of the Division;

b) To guide ward cadres on the professions of the branches and fields of work managed by the Division.

5. For the Vietnam Fatherland Front Committee, non-business units, departments, branches, mass organizations and social organizations of the district:

a) To coordinate with the Vietnam Fatherland Front Committee of District 8 to guide the Vietnam Fatherland Front Committee of the wards to carry out the supervision of community investment according to Decision No. 80/2005/QD-TTg dated April 18 2005 on the promulgation of regulations on investment supervision of the community.

               b) When the Vietnam Fatherland Front Committees of districts, wards, non-business units, departments, branches, mass organizations and social organizations of District 8 have requests and recommendations on matters falling within the functions of the Division, The Chief of Division is responsible for presenting, settling or submitting to the People's Committee of District 8 for settlement such requests according to his/her authority.

CHAPTER V

ENFORCEMENT PROVISIONS

Arrticle 8. Pursuant to this Regulation, the Chief of the Division of Urban Management of District 8 is responsible for specifying the functions and duties of the division, powers, responsibilities, titles and civil servants standards and employees of the division in accordance with the characteristics of the locality, but not contrary to the content of this Regulation, submit it to the Chairman of the People's Committee of District 8 for decision to implement.

Article 9. The Chief of the Division of Urban Management of District 8 is responsible for implementing the Regulation on organization and operation of the Division of Urban Management after decided by the People’s Committee of District 8. In the course of implementation, if problems arise beyond its competence, the division researchs to propose their request to the Chairman of the People's Committee of District 8 to consider, resolve or supply and amend the Regulation accordingly after having the agreement of the Chief of the Division of Internal Affairs of District 8./.